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singh91   , 24

from Hanover


How to Make Office Communication Easy and Effective for Employees?


Effective communication is the foundation of a successful business. Be it internal or external, a well targeted, and transparent communication enables smooth operation, helps to avoid misunderstanding and increase the productivity of the employees at the workplace.

Thanks to advanced communication technology which has given us countless ways to communicate these days. We have emails, text, phone, Facebook, Twitter, Skype, landlines, online forums and a sheer number of means to convey our message. Unfortunately, despite all these options, lack of communication is still an issue in many workplaces.

So, what is the solution? Here we tell you some efficient mediums to streamline the communication at the workplace.


Business chat app

Due to their user-friendliness and multiple features, enterprise chat apps are sometimes also dubbed as called ‘email killers.’ Business chat up allows conveying a single message to multiple groups, teams or clients with just a single click. It eliminates the need for video calls, long mail trails, call multiple clients at workplace. As a result, productivity increases manifold.


Mobile Bill Reimbursement

Office communication gets simpler when mobile phones can be used more frequently and a company allows for reimbursements on phone bill claims.

But mobile bill reimbursements can be tricky for you. A lot of paperwork, right? No. You may not have heard about digital communications cards, but they are an advanced system which allows you to manage telephone, internet and mobile bill reimbursement of employees without any paperwork. For example, Zeta Optima Communications Card, which is a well-designed corporate communication card which offers multiple benefits for employers as well as employees, like add-on connections, instant transfers, digital reports, customizable, universal acceptance and so on.


Internal blogs and videos

Internal blogs and videos are a great way to improve engagement and get more traction from employees. However, it demands a great content to increase the number of active participants. Make sure that there are not issued in type of content. Create behind-the-scenes footages, video messages from inspiring managers, training videos, good quality images and post them on your company’s internal blog. It will motivate your workforce to express their words and views.


Discussion forums

Information sharing in the workplace is as important as learning new skills. Here, more experienced workers can make new employees familiarize with what’s within the organization. Discussion forums are an appropriate platform which gives all employees to ask questions, discuss projects or workplace issues. This brings everybody, from employees to management together to discuss on any topic. 

All these communication modes eliminate verbal misunderstandings, lost emails, poor email messages and confusing texts. As a result, employees feel comfortable communication ideas and feedback with each other as well as management leading to increased productivity and better company culture.